On this page
Welcome to the yard. This manual follows your day in JupitaPos RentalPOS and points you to the guide for each job, with pictures of the real screens.
Who this manual is for
You prepare what goes out and check what comes back. You record each item’s condition and readings, note damage, and keep units serviced. You take no money and write no agreements: the desk does that.
- System role: Yard attendant (
yard_attendant). - What you see and what you do not: Today, the agreements, the register and maintenance. Not the deposits and bills, not prices, not the reports.
Where you start
- Your landing screen: Hire → Today (
/rental/today). - Working offline: Hire needs a connection in this release.
A day at work
- Sign in — Sign in — and clock in — Clock in and out.
- Going out: prepare the items on each agreement; when the hirer or the driver takes them, tick the units, record the condition and readings, press Items handed over — Hand items over and take them back.
- Due back and Overdue: when items return, tick what came back, note the condition, add a charge for damage, press Items back.
- Hire → Maintenance: service what is due and press Back in service — Keep the fleet fit to hire.
- Clock out.
Guides you will use
- Hand items over and take them back — units, condition, readings, missing items, damage charges.
- Keep the fleet fit to hire — units due, the service log.
- Keep working when the connection is down — hand-overs, returns and cash on the Offline desk.
- Record something found after it was recorded missing — back into the fleet, the loss charge.
- Register the asset types, their units and the rate card — a unit’s page and its history.
Quick reference
| I need to… | Where | Guide |
|---|---|---|
| See what goes out today | Hire → Today → Going out | Hand items over |
| Record a damaged return | the agreement → Take back (condition) and Add a charge | Hand items over |
| Put a unit in repair | Hire → Assets → the type → the unit | Register the asset types |
| Log a service | Hire → Maintenance → Serviced… | Keep the fleet fit |
When something goes wrong
- “Record the identity document on the agreement first” — the desk records it; nothing goes out without it.
- A unit is missing at return — leave it unticked: it is recorded missing and the manager decides the loss charge.
- The hirer disputes a charge — the manager can refuse or waive it before the bill.
Getting help
- The hire desk writes agreements and takes money.
- The rental manager decides damage and loss charges and sets the plans.
- The administrator fixes your account and your PIN.
- The Help Center: Help & Training › Role-Based Manuals in the menu, or the ? at the top of any screen — Find help.
Manuals you can also read
- Rental driver — For the driver of a hire business — delivering and collecting, and handing items over or taking them back on site with their condition.
What you can do
These are the permissions of the Yard attendant role.
| Area | What you may do |
|---|---|
| attendance | Clock in and out and take breaks at the time clock (attendance.clock) |
| auth | Receive a signed offline permission snapshot on an offline-enabled terminal (auth.offline) |
| auth | Unlock, switch user and sign in with a POS PIN on an approved terminal (auth.pin) |
| dashboard | View the dashboard (dashboard.view) |
| leave | Request leave and see your own balance (leave.request) |
| notifications | Receive and view own notifications (notifications.view) |
| rental | See the asset register, availability and each asset’s history (rental.assets.view) |
| rental | Check items out and take them back with their condition (rental.handover) |
| rental | Record cleaning, service and repairs (rental.maintenance) |
| shifts | View shifts and rosters (shifts.view) |