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Roles & people · Role manual

Fitness instructor and trainer

For instructors and personal trainers — your classes and sessions, the register, recording sessions and keeping progress notes.

3 min read

On this page

Welcome. This manual follows an instructor’s day in JupitaPos and points you to the guide for each job, with pictures of the real screens.

Who this manual is for

You teach classes and give personal-training sessions. JupitaPos shows your timetable, holds your register and keeps your notes on each client.

  • System role: Fitness Instructor (fitness_instructor).
  • In the pictures: Ivan (Ivan Instructor) teaches yoga and HIIT at the Kololo gym.
  • What you see: your classes and sessions, and clients’ health records — their intake and anything to take care with. Every opening is recorded.

A day at work

  1. Sign in with your PIN and clock in — Sign in with a PIN.
  2. Read your classes and sessions for the day — Run the class timetable, bookings and the register.
  3. Half an hour before a class, open the register; tick who came and close it at the end — Run the class timetable, bookings and the register.
  4. After a training session, record it done and keep a note — Book personal training.
  5. No connection in the studio? Take the register offline — Keep working without a connection.

Guides you will use

Your work

Quick reference

I need to… Where Guide
Take the register Classes → the class → Save the register Classes
Record a session Personal training → the session → Done Training

Getting help

  • The gym manager (Gus in the demo) sets your hours and skills and the timetable.
  • The administrator fixes your account and your PIN.
  • The Help Center: Help & Training › Role-Based Manuals in the menu, or the ? at the top of any screen — Find help.

Manuals you can also read

  • Trainer — For personal trainers — your sessions and clients, attendance, and private progress notes for the clients you train.
  • Yoga instructor — For yoga instructors — your timetable and registers, and whether a student’s intake is cleared.

What you can do

These are the permissions of the role this manual is for. If your business gave you a custom role, ask your manager what it allows.

Area What you may do
attendance Clock in and out and take breaks at the time clock (attendance.clock)
auth Receive a signed offline permission snapshot on an offline-enabled terminal (auth.offline)
auth Unlock, switch user and sign in with a POS PIN on an approved terminal (auth.pin)
fitness Take attendance for your classes and personal-training sessions (fitness.instruct)
fitness See members, the class timetable and check-ins (fitness.view)
leave Request leave and see your own balance (leave.request)
notifications Receive and view own notifications (notifications.view)
shifts View shifts and rosters (shifts.view)
training Practise in training mode (nothing reaches sales, stock or the books) (training.use)
wellness See whether a client’s intake is cleared and which consents stand — status only, no health detail (wellness.consent_status)
wellness Read and record health intake, contraindications and consents (private notes need wellness.notes) (wellness.health) ●
wellness Read and write private treatment and progress notes for clients you are assigned to (managers: any client) (wellness.notes) ●
wellness See the Wellness & Fitness area: schedules, services and clients (wellness.view)