Procurement
From “we’re low on flour” to a paid invoice.
Requisition, request quotes, approve the purchase order, receive what arrives, match it to the invoice and pay it — with the stock, the costs and the books updated at each step.
- match: order, receipt, invoice
- 3-way
- on quotes, orders and invoices
- Any currency
- of what you owe each supplier
- Ageing
What it does
Everything it does, in plain words.
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Requisitions with approval
Anyone allowed can ask; orders above your approval threshold wait for someone who may approve them.
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Quotes compared
Requests for quotation to several suppliers, answers side by side, in their currency.
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Orders sent by e-mail
Approved purchase orders and RFQs are e-mailed to suppliers from your own mail server.
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Receive what came
Goods received against the order: short, over, rejected — batches and expiry captured.
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Three-way match
The supplier invoice is matched to the order and the receipt; variances wait for review.
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Payables that post
Supplier invoices, payments, returns and credit notes land in the ledger automatically.
Overview
What needs you today
Orders awaiting approval, overdue deliveries and invoices with variances — the procurement desk opens on what is waiting.
Orders
Every purchase order and how much has arrived
Status, total, delivered against ordered and the expected date for each order; backorders stay open until the rest arrives or is cancelled.
Read the manual
- Procurement Purchase requisitions, requests for quotation, purchase orders and their approval, goods receipts, supplier invoices with the three-way match, paying suppliers, returns, and the documents and e-mails that go with them.
- Suppliers Adding and editing suppliers and their contacts, what they sell and at what price and lead time, how well they deliver, and what the business owes them.
Works together with
- Inventory Stock by location and batch, consumed by recipe the moment a sale closes.
- Accounting Double-entry books written by every sale, payment, delivery and refund.
- Catering Enquiry, quote, deposit, production plan and final invoice for every function.
- Reporting 84 reports in twelve sections, sales checked against the ledger, in PDF, Excel and CSV.
Your venue, running calmly.
Tell us about your business. We set JupitaPos up on your own domain, load your menu, train your team and stay with you through the first services.